Paul D. Camp Community College (Camp) provides equal opportunities, including the establishment and coordination of reasonable accommodations to qualified students with disabilities in accordance with Section 504 of the Rehabilitation Act of 1973 and Americans with Disabilities Act of 1990.

Camp is committed to maximizing the educational potential for students with disabilities by coordinating reasonable accommodations.

This handbook is intended to inform students with disabilities of the procedures for ensuring access to Camp Community College’s programs, services, and activities. It will also explain the laws that inform decisions made at Camp as well as the responsibilities of the College and the responsibilities of the student. Many of the procedures for students with disabilities are standardized. Each individual with a disabling condition is unique and therefore, evaluated on a case-by-case basis.

Dual enrolled students with disabilities will receive academic adjustments and reasonable accommodations through the School pursuant to Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act, as amended, respectively. Academic adjustments and reasonable accommodations for dual enrollment courses that students take for college-level credit shall not be pursuant to the Individuals with Disabilities Education Improvement Act of 2004, 20 U.S.C § 1400. At no time shall the College approve academic adjustments and reasonable accommodations for dual enrollment courses that will fundamentally alter the nature of the course.

Disability Support Services Handbook

Students who are not in the TRiO Student Support Services (SSS) program should contact

Trina Jones (Franklin Campus)
Admissions Office, Room 126

Students who are participants in the TRiO Student Support Services program should contact:

Trina Ferguson (Franklin Campus)
Suite 120, Room 120B   

Dr. Hyler Scott (Suffolk Campus)
Suite 100, Room 100L

Students who are dual enrolled should contact:

Judith Wachsmann
Room 109

Non-Discrimination Policy Statement

Paul D. Camp Community College promotes and maintains equal employment and education opportunities without regard to race, color, religion, disability, sex, sexual orientation, gender identity, ethnicity, marital status, pregnancy, childbirth or related medical conditions including lactation, age (except when age is a bona fide occupation qualification), status as a veteran, national origin, or other non-merit factors.

Definition of Disability

An Individual with a disability is defined by the Americans with Disabilities Act as “a person who has a physical or mental impairment that substantially limits one or more major life activities, a person who has a history or record of such an impairment, or a person who is perceived by others as having such an impairment”.

It is your (the student) responsibility or decision to inform us (Camp) of your disability and request accommodation(s).

Responsibilities Of Camp Community College

Camp Community College adheres to two Federal Mandates that govern Disability Services; Title II of the ADA and Section 504 of the Rehabilitation Act of 1973. Camp also complies with the Virginians with Disability Act of 1985.

Americans with Disabilities Act (ADA)

The ADA provides comprehensive civil rights protection that prohibits discrimination against individuals with disabilities in the areas of employment, state and local government, public accommodation and services, transportation, and telecommunications. Community College students with disabilities are covered in Title II of the ADA. Title II requires that State and local governments give people with disabilities an equal opportunity to benefit from all of their programs, services and activities. Public entities are not required to take actions that would result in undue financial and administrative burdens. They are required to make reasonable modifications to policies, practices and procedures where necessary to avoid discrimination.

Section 504 of the Rehabilitation Act of 1973

This section protects qualified individuals with disabilities. In this law, individuals with disabilities are defined as persons with a physical or mental impairment which substantially limits one or more major life activities. In 1973, Congress passed Section 504 of the Rehabilitation Act of 1973, a law that prohibits discrimination on the basis of physical or mental disability that states, no otherwise qualified individual with a disability in the United States shall, solely reason of her or his disability, be excluded from the participation in, be denied the benefits of or be subjected to discrimination under any program or activity receiving federal financial assistance.

Virginians with Disability Act of 1985 (VDA)

            It is the policy of this Commonwealth to encourage and enable persons with disabilities to participate fully and equally in the social and economic life of the Commonwealth and to engage in remunerative employment. The Act protected Virginians with disabilities from discrimination under any state program or activity, by employers in hiring and promotion, by educational institutions receiving state funds, in the use of public places and in places of public accommodation, in housing, and in the exercise of the right to vote.

Academic Accommodations Policy

Camp Community College provides accommodations to students with a disability that reflects a substantial limitation to physical and/or learning abilities. To ensure the provision of reasonable and appropriate accommodations for our students, Camp requires current and comprehensive documentation of the disability from the appropriate diagnosing professional.

Eligibility for Services:

To receive services and/or accommodations you must:

  • Self-identify with one of the individuals listed on page 2.
  • Request accommodations at the beginning of each semester (if needed).
  • Discuss accommodations with counselor/advisor and review recommended accommodations.
  • Determination of qualified eligibility will be made within seven (7) business days.
  • Pick up accommodation form before classes begin to take to your instructor.
  • Return a signed copy of accommodation (by instructor) to your counselor/advisor within seven (7) business days

Requirements for Services:

  • Provide current and comprehensive documentation of your disability that requires accommodations.
  • Your documentation will be reviewed by a disability officer and you may be asked to bring in additional documentation.
  • An IEP from a previous school is not considered adequate documentation. IEPs are accepted at public schools, grades PreK-12, not at the postsecondary level. It is your responsibility to obtain additional information if requested.
  • A prior history of an accommodation without demonstration of current need does not, in and of itself, warrant the provision of the same accommodations.
  • Current accommodations from another college is not acceptable

Determining Reasonable Accommodations:

A reasonable accommodation is a modification or adjustment to a course, service, activity, or facility that enables equal access to programs and services to otherwise qualified students with disabilities. In turn, equal opportunity refers to the opportunity to attain equal benefits and privileges par with those available to students without a disability. Your counselor/advisor for disability services will make the final determination of reasonable accommodations with careful evaluation of documents within seven (7) business days. The counselor/advisor will meet with the student to review his or her accommodations.

Temporary Accommodations Policy

Camp Community College provides academic accommodations to students with substantial limitation to physical and learning disabilities. To ensure the provision of reasonable and appropriate accommodations for our students, Camp requires current and comprehensive documentation of the disability from the appropriate diagnosing professional.

For circumstances in which a student needs additional time to obtain complete documentation to determine eligibility, the counselor/advisor can approve temporary accommodations, not to exceed one semester. The temporary accommodations allow for appropriate time, which is defined as one semester for the student to obtain the complete documentation to determine eligibility for services. The following are reasons that a temporary accommodation may be considered:

1. Incomplete documentation

Incomplete documentation is defined as documentation that does not have all required and specific information. The student has the remainder of the semester to provide the missing information.

2. Not meeting current eligibility criteria

If the documentation does not meet current eligibility, the student will be informed that in order to continue services beyond the immediate semester, a new assessment or further documentation must be submitted to determine eligibility for future services through Camp. Temporary accommodations will be provided for the remainder of the semester.

3. Request for additional accommodation(s)

Upon request for an additional accommodation, it must be determined if the current documentation supports the new accommodation. If further documentation is needed to support the request for an additional accommodation, a temporary accommodation will be issued for the current semester.

*The extent of services is determined on a case-by-case basis. Camp is under no obligation to provide accommodations unless the student has completed and submitted all required documentation.

Types of Accommodations And Services

The following accommodations and services are only available if the specific accommodation is an approved service for you (student) based on your most recent documentation by a qualified professional.

Classroom Accommodations

Students are responsible for informing instructors about needed accommodations within the classroom.

Examples of classroom accommodations include providing for priority seating, permitting tape recording of classes, and permitting attendance at a duplicate lecture section.

Testing Accommodations

Testing accommodations may include extended time, distraction--reduced space for testing, and use of computer lab setting for testing.

If you qualify for testing accommodations, you may…

  1. Take the exam with the class
  2. Oral testing - if the student needs to have oral testing, a reader can be provided. A minimum of 48 hours of advance notice is required to provide this accommodation.
  3. Test scribe - if a student qualifies for writing assistance during testing, a scribe can be provided. A minimum of 48 hours of advance notice is required to provide this accommodation.
  4. Extended time - students may be approved for extended time during testing or completing assignments. The length of time must be specific, for example, one-half (1/2) time longer.

Note Taking

Note takers are students who are enrolled in the same class as the students eligible for this accommodation. If you are eligible for a note taker, you must request this service 2 weeks prior to the beginning of the semester. You must attend your classes in order to utilize note-taking services. Absences from class may result in the cancellation of note-taking services. Digital Voice Recorders may be provided in place of a note taker for classes.


Individual tutoring is available at no cost to the students. Normally, a maximum of three hours per week is provided for each student. However, depending on a student’s needs, the number of hours can be increased when justified. Students needing tutoring must complete a Tutor Request Form from the SSS Office.

Individual tutoring is also available at no cost to the students using the online tutoring program, Brainfuse. Students have free access to the online tutoring 24/7 in most subjects through the learning management system (LMS), Canvas.

Sign Language Interpreters

Due to the limited availability of sign language interpreters in the college’s service area, a minimum of four weeks’ notice is required to obtain this service. Request for interpreters for out-of-class course assignments or other college-required work will be provided with reasonable notice and cost.

Taped Textbooks

Students who have difficulty with standard textbooks are encouraged to register with Recording for the Blind. Students with a learning disability who are auditory learners may also request taped textbooks through Recording for Blind. Students may request an application directly from Recording for the Blind by calling 1-800-221-4792. Request for taped textbooks should be made at least two weeks prior to the beginning of a semester.

Priority Registration

Students with disabilities register in the same manner as other students. If students require a certain schedule due to their disability or are unable to wait in lines, the student will receive priority registration. Students needing priority registration on the Franklin Campus should contact Trina Jones for Non SSS participants, and Trina Ferguson for SSS participants; and on the Suffolk Campus, Academic Advisor for Non SSS participants, Dr. Hyler Scott for SSS participants, and Dr. Antoinette Johnson at the Smithfield Center. Students should contact the counselor/advisor two weeks prior to registration.


All spaces that are marked Handicapped Parking may be used by individuals who have a handicap license plate on their vehicle or display a current handicap card in their front window.

Suggestions for Students with Disabilities on How to Approach Faculty Members

  1. Make an appointment during the faculty member’s posted office hours, or ask instructors when it would be convenient for you to meet. 
  2. Be on time for the appointment.
  3. Introduce yourself and tell the instructor which class you are in.
  4. A good approach is to say, “I have a form from disability services which verifies that I have a disability. I would appreciate discussing with you the best way to work out the accommodations listed.”
  5. If you are unclear about anything that is said during your discussion, ask for clarification.
  6. Take notes on the instructor’s suggestions.
  7. At the end of your meeting, summarize what you have written and discussed to double check your understanding of the procedures you have agreed upon.
  8. If instructors have questions that you cannot answer, please refer them to your counselor/advisor.

Dispute Resolution Procedure for Eligibility for Services and Determination of Reasonable Accommodations

If a student wants to appeal a decision regarding eligibility for services or determination of accommodations, the following procedure has been established:

  1. Request an appointment to meet with your disability services counselor. If the concern cannot be resolved at this level, initiate Step 2.
  2. Request an appointment to meet with the Vice President of Academic and Student Development with input from the Operations Manager. If the concern cannot be resolved at this level, initiate Step 3.
  3. Request an appointment to meet with the President. The decision of the President is final.